Rwanda
Ministerial Order determining the Number, Type, Format and Use of Civil Status Registers
Ministerial Order 2 of 2020
- Published in Official Gazette special on 29 July 2020
- Assented to on 27 July 2020
- Commenced on 29 July 2020
- [This is the version of this document from 29 July 2020.]
Article One – Purpose of this Order
This Order determines the number, type, format and the use of civil status registers.Article 2 – Number and types of civil status registers
The civil status registers are seven (7) in the following types:1°register of birth records;2°register of death records;3°register of marriage records;4°register of guardianship records;5°register of recognition of children born out of wedlock;6°register of adoption records;7°register of divorce records.Article 3 – Format of civil status registers
Each physical civil status register is composed of twenty-nine point seven centimeters (cm 29, 7) long and twenty-one centimeters (cm 21) large papers.Electronic civil status registers do not have specific measurements. However, records and extracts from those registers must have the measurements mentioned in Paragraph One of this Article.The format of records from each type of civil status register is mentioned in annexes of this Order, in the following way:1°annex I: register of birth records;2°annex II: register of death records;3°annex III: register of marriage records;4°annex IV: register of guardianship records;5°annex V: register of recognition of children born out of wedlock;6°annex VI: register of adoption records;7°annex VII: register of divorce records.Article 4 – Provision of civil status registers
Each District provides civil status registers to civil status offices in its jurisdiction.However, provisions of Paragraph One of this Article do not apply to electronic registers.Article 5 – Transfer of physical registers
When a civil status office is removed, the former civil status registrar establishes a document showing the number and type of transferred physical registers. The former civil status registrar submits the document to the new civil status office and provides a copy to the supervisor of the civil status registrar of that office.When a civil status office of a private health facility is removed, the former civil status registrar establishes a document showing the number and type of transferred physical registers, and submits the document to the civil status office of the supervising Sector and provides a copy to the supervisor of the civil status registrar of that office.The transferred physical registers mentioned in Paragraph one and 2 of this Article are closed and archived and new registers are used.Article 6 – Number of registers used in each civil status office
In each civil status office, one register of each type of civil status record is used physically or electronically.Article 7 – Prohibition regarding the closed civil status registers
It is prohibited for a civil status registrar to use a civil status register after its closure.Article 8 – Archiving of civil status registers
Civil status registers are archived chronologically in the civil status office where they were used and do not expire.Electronic civil status registers are archived electronically and do not expire.Article 9 – Repealing provision
Ministerial Order nᵒ 001/07.01 of 23/10/2016 determining the number, type, format and the use of civil status registers and all other prior provisions contrary to this Order are repealed.Article 10 – Commencement
This Order comes into force on the date of its publication in the Official Gazette of the Republic of Rwanda.History of this document
29 July 2020 this version
Commenced
27 July 2020
Assented to