Rwanda
Ministerial Order determining the Responsibilities of School Management Board
Ministerial Order 2 of 2016
- Published in Official Gazette 3 on 18 January 2016
- Assented to on 8 January 2016
- Commenced on 18 January 2016
- [This is the version of this document from 18 January 2016.]
Chapter One
General provisions
Article One – Purpose of this Order
This Order determines the responsibilities of management board members of a nursery, primary or secondary school. It also deteterimes other school authorities depending on the category of the school and the number of students.Chapter II
Headmaster
Article 2 – General responsibility of the Headmaster
In general, the Headmaster shall be responsible for all academic and extra curricula activities all the time.Article 3 – Responsibilities of the Headmaster at administrative level
In relation to administratiion, the Headmaster’s responsibilities shall be:1°to ensure respect of laws, orders and regulations in force;2°to prepare rules and regulations in accordance with the school legislation in force; Orders, Instructions and specific conventions recognized by the State;3°to ensure professional leadership;4°to supervise and coordinate the elaboration of the school action plan;5°to coordinate school activities;6°to keep school diary;7°to ensure order and discipline of the school;8°to ensure respect of the school timetable;9°to prepare and conduct the meetings of teachers and pupils;10°to establish personnel files and students’ identification forms;11°to provide for the replacement of an absent teacher;12°to identify mistakes done at school, punish those in his/her powers and submit the files to the relevant authorities if the mistake falls in thier powers;13°to evaluate the staff at first level;14°to establish school statistics;15°to write and transmit all required reports.Article 4 – Responsibilities of the Headmaster at pedagogical level
In relation to pedagogy, the Headmaster must:1ºensure the implementation of the curriculum;2ºassist teachers to deliver courses professionally and motivate students.Article 5 – Responsibilities of the Headmaster in relation to finances
In relation to finance, the Headmaster must:1°organize inventory of all school property;2°prepare and recommend for approval the school budget;3°execute the budget according to current procedures and instructions;4°manage the school property;5°promote income generating activities;6°promptly transmit required reports.Article 6 – Responsibilities of the Headmaster at social life level
In relation to social life, the Headmaster must:1°promote good relationships among school administration, students, teachers and other staff;2°represent the school in its relationship with other parties;3°promote socio-cultural and economic activities for the school and in the neighbourhood;4°serve as a link between teachers, students, parents, the neighbors to the school and other third parties;5°communicate to parents the behaviors of students;6°ensure the health, hygiene, and cleanliness within the school and in the neighborhood;7°ensure the protection and security of people and school property;8°promote extra-curricula activities and encourage students to participate in sports and cultural activities;9°communicate necessary information to teachers, parents, students, and other concerned people;10°play the role of a parent for all students.Chapter III
School authorities appointed on the basis of the category of school or the number of students
Article 7 – School categories for purposes of the appointment of school authorities
Nursery, primary and secondary schools shall be divided into the following three categories:1°the first category composed of:a.Nursery educationb.Primary educationc.Nursery and primary education2°the second category composed of:a.primary and secondary schools with less than seven hundred (700) students;b.secondary schools with less than seven hundred (700) students;3°the third category composed of:a.primary and secondary schools with seven hundred (700) students or more;b.secondary schools with seven hundred (700) students or more;Article 8 – School authorities appointed on the basis of school category
A school in the first category shall have a Headmaster only.A school in the second category shall have the following authorities:1°Headmaster;2°Deputy Headmaster in charge of studies;3°Deputy Headmaster in charge of discipline;4°Bursar;5°Secretary.A school in the third category shall have the following authorities:1°Headmaster;2°Deputy Headmaster in charge of studies;3°Two (2) Deputy Headmasters in charge of discipline;4°Bursar;5°SecretaryArticle 9 – Attributions of Deputy Headmaster in charge of studies
The Deputy Headmaster in charge of studies shall have the following responsibilities:1°to prepare the elaboration of timetable;2°to supervise the activities of teaching and learning;3°to support teachers to aquire and look after teaching materials;4°to ensure the interim in the absence of the Headmaster;5°to prepare professional education training of the teachers.Article 10 – Attributions of Deputy Headmaster in charge of discipline
The Deputy Headmaster in charge of discipline shall have the following responsibilities:1°to ensure the students’ discipline;2°to supervise all extracurricula activities;3°to support students in relation to health.Article 11 – Attributions of school Bursar
The School bursar shall have the following responsibilities:1°to manage the heritage and keep books of accouts for the school;2°to shop for the school;3°to take care of furniture, buildings, land and other property of the school;4°to prepare the budget of the school;5°to prepare income-generating projects for school;6°to manage contractual staff of the school.Article 12 – Attributions of the Secretary
The school Secretary shall have the following responsibilities:1°to receive, prepare and dispatch letters;2°to keep the school documents;3°to receive and guide school guests;4°to organize the office of the Headmaster;5°to keep the agenda of activities of Headmater.Chapter IV
Final provisions
Article 13 – Repealing provision
All prior provisions contrary to this Order are hereby repealed.Article 14 – Commencement
This Order shall come into force on the date of its publication in the Official Gazette of the Republic of Rwanda.History of this document
18 January 2016 this version
Commenced
08 January 2016
Assented to